Job vacancy Administration Executive

Do you possess a keen eye for detail and a proactive approach? We've got an exciting role as an Administration Executive for a top-notch company in Malta! In this position, you will be instrumental in improving administrative processes and ensuring seamless operations. Intrigued? We at Ceek would love to hear from you!

 

What is expected of you?

• Handle incoming and outgoing inquiries and ensure clear and professional communication across all channels
• Ensure documents, records, and databases are regularly updated and organized for effortless accessibility and data accuracy
• Coordinate insurance claims, follow-ups, and renewals, ensuring the timely and effective management of these processes
• Create and distribute reports, presentations and correspondence
• Respond to executives' requests and inquiries promptly and professionally, delivering clear and concise communication
• Coordinate travel logistics meticulously, ensuring attention to detail and effective communication with relevant parties
• Efficiently manage front desk responsibilities, including covering for the designated individual during breaks and time off
• Manage meeting logistics, including issuing agendas, submission of reports, minutes taking, and setting action items for follow-up on discussions

 

What are you expected to bring?

• Previous administrative experience
• Experience in due diligence process is an asset
• Excellent written and verbal communication abilities in English
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other software
• Demonstrated ability to multitask, prioritize, and meet deadlines
• Outstanding organizational and problem-solving skills, with a proactive and solution-oriented mindset
• Capable of handling confidential information with professionalism
• Dedicated to fostering a positive and collaborative work environment

 

What's in it for you?

• Competitive pay and perks
• Collaborate in a welcoming setup
• Career progression opportunities

 

Don't miss out on this opportunity if you're a motivated individual with a passion for maintaining a productive and organized office environment!

2 Jun, 2024 (31 days left)